Odisha launches Staff Suggestions Scheme to crowdsource employee ideas for better governance

Odisha’s new Staff Suggestions Scheme gives you a simple, official route to share ideas for better governance. Use your HRMS ID to sign in to the CMGI portal, submit practical suggestions, follow progress online and join consultation groups if your idea is adopted.

If you are a government employee with a valid HRMS ID, you are eligible. It covers employees across state departments who are listed in HRMS. You can access the scheme through the CMGI (Centre for Modernising Government Initiatives) portal managed by GA&PG.

Step-by-Step: logging in with your HRMS ID

Follow this simple, secure process to sign in and start contributing.

1. Open the CMGI portal and click “Sign in with HRMS”.
2. Enter your HRMS username and password. Use your office network if MFA or VPN is required.
3. If you can’t remember your credentials, click Forgot Password on the HRMS page and follow OTP/email reset steps.
4. For first-time users: complete your profile (designation, department, contact) when prompted so your submission shows correct affiliation.
5. If HRMS shows an access error, contact your departmental HRMS admin or the GA&PG nodal helpdesk (contact details below).

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How to submit a suggestion on the platform

The submission form is short and asks for your idea, its impact and feasibility. Keep your entry clear and factual.

Form fields you’ll see:

• Theme/Area: pick from dropdown (eg. service delivery, digital processes, citizen interface, internal efficiency)
• Title: one-line summary (max 100 characters)
• Description: 300–800 words; explain problem, solution, steps and expected results
• Attachments: supporting documents, photos, flowcharts (PDF/JPG/PNG, up to 10 MB)
• Estimated resources: rough cost, manpower or time needed
• Expected timeline: quick win (0–3 months), short-term (3–12 months), long-term (>12 months)
• Keywords/tags: add 3–6 tags to help others find your idea

Before you hit Submit, use this checklist:

• Clear, descriptive title
• Problem and solution stated up front
• Quantifiable benefits or KPIs
• Reasonable resource estimate and timeline
• No confidential citizen data in attachments

Quick suggestion template (title → impact → resources)

Copy this short template to make your entry faster:

Title: One-line problem statement

Proposed change: Short description of the improvement

Measurable benefits: e.g., time saved, cost reduced, citizen satisfaction increase

Resources needed: estimated cost, staff time, minor IT development

Example you can paste:

Title: Auto-generation of appointment slips to reduce waiting time
Proposed change: Integrate back-end scheduling with citizen-facing portal to auto-issue time slots
Measurable benefits: 40% reduction in average wait; 20% drop in no-shows within 6 months
Resources needed: minor software module (₹2–3 lakh), 1 IT officer (3 months)

From 1,000 likes to departmental review: what is an ’emerging suggestion’?

When a suggestion gets to 1,000 likes, it becomes an “emerging suggestion” and is queued automatically for departmental review. You should get an acknowledgement and a status update once the idea is listed.

What happens next:

• Automatic flagging on the department dashboard.
• Assignment to an evaluation committee for review.
• Possible invitation to consultation groups for shortlisted authors.

How departmental evaluation committees work

Committees will review emerging suggestions and other shortlisted entries. Typical committee makeup and process:

• Committee size: 5–7 senior officers.
• Includes a nodal officer (at least Joint Secretary level) who coordinates the evaluation.
• Meetings: usually monthly or as needed to clear backlog.
• Responsibilities: assess feasibility, request clarifications, recommend pilots or adoption.

Evaluation criteria: feasibility, scalability and impact

Reviewers look for ideas that can be realistically implemented and scaled across units. Key criteria:

• Technical feasibility: can it be built with existing systems or minimal IT changes?
• Financial feasibility: reasonable cost relative to expected benefits.
• Scalability: ability to roll out across districts or departments.
• Citizen impact: measurable improvement in service quality or access.
• Alignment: fits departmental priorities and overall state objectives.

Rewards, appreciation and participation in consultation groups

Top suggestions will receive appreciation and may include:

• Official certificates and appreciation letters from the department/GA&PG.
• Monetary or non-monetary awards where budget permits.
• Invitation to join consultation groups that help design pilot and implementation plans.
• Acknowledgement for contributors of useful comments and reviewers.

Implementation pathway and monitoring by GA&PG

Once a department adopts an idea, here’s how it moves forward:

1. Department prepares implementation plan and pilot design.
2. GA&PG (CMGI) will act as the monitoring authority, tracking progress and offering technical support.
3. Departments must appoint nodal officers within 15 days of scheme rollout to manage suggestions and coordinate with GA&PG.
4. Progress updates are posted on the portal; major pilots may be reviewed by GA&PG with stakeholders.

How to follow up and track the status of your suggestion

You can track progress on the CMGI portal dashboard. Practical tracking tips:

• Check status tags: Submitted → Under Review → Shortlisted → Pilot → Adopted/Closed.
• Use the comments section to reply quickly to committee clarifications.
• Contact your department nodal officer for detailed timelines; nodal officer name appears on the suggestion page once assigned.
• Escalate tech or access issues to the GA&PG helpdesk if your nodal officer doesn’t respond.

Best practices for drafting high-impact suggestions

Make your idea easy to assess and implement. Try these tips:

• Start with data: show current baseline and expected improvement.
• Quantify benefits: time saved, cost reduction, citizen satisfaction increase.
• Outline clear steps: pilot, scale-up, responsible units and timeline.
• Be realistic about the resources and dependencies.
• Anticipate constraints and suggest mitigation measures.
• Use plain language and attach supporting evidence (screenshots, workflow diagrams).

Quick facts of Odisha Suggestion Scheme

Item	Detail
Eligible users	Government employees with valid HRMS ID
Portal	CMGI portal (GA&PG) — visit https://ga.odisha.gov.in
Emerging suggestion threshold	1,000 likes
Committee size	5–7 senior officers; nodal officer at Joint Secretary level
Department action timeline	Appoint nodal officers & committees within 15 days
Monitoring authority	GA&PG (CMGI)

Troubleshooting, support and common FAQs

Common issues and how you can resolve them quickly:

• HRMS access problems: Use “Forgot Password” on HRMS or contact your departmental HRMS admin. If the problem persists, write to the GA&PG helpdesk.
• Portal errors or upload failures: Clear browser cache, try Chrome/Edge, ensure attachment size/type is allowed.
• Privacy & IP: Ideas submitted are used for administrative improvement. If your suggestion includes novel IP, mark it and consult your department; GA&PG guidance applies.
• Escalation: If you face undue delay, contact the nodal officer named on the portal or email GA&PG at the address listed on ga.odisha.gov.in.